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August 15-18, 2021
The Diplomat Beach Resort
Hollywood, FL, USA

For sample messages and graphics you can use to promote Ascend, your involvement in it, and special offers for your customers, check out our marketing kits for exhibitors and sponsors.

Thank you for being part of Ascend 2021. Together we set the stage for a new era of events for the Oracle user community!

This page includes details, deadlines and links you’ll use to submit marketing and design assets for items you’ve purchased in your exhibit and/or sponsorship package. Please bookmark it now!

If you’re not sure what you’ve purchased, please refer to your contract or to the email you received directing you to this page. Still have questions? Contact Elaina Lonidier by This email address is being protected from spambots. You need JavaScript enabled to view it. or at +1 404.760.8195.

In-Person Trade Show Schedule

Sunday, August 15

  • 8:00 a.m. - 5:00 p.m. Exhibitor Move-In

Monday, August 16

  • 9:30 a.m. - 3:30 p.m. Trade Show Open
  • 5:30 p.m. - 7:00 p.m. Trade Show Happy Hour

Tuesday, August 17

  • 9:30 a.m. - 3:30 p.m. Trade Show Open
  • 3:30 p.m. - 5:00 p.m. Exhibitor Move-Out

Logo and Company Description

Your company logo will appear on this website and later also in the conference app. Please provide it in a vector-based file format, such as EPS, AI or SVG.

Your company description will be used in the conference app and must be 100 words or less. It does not need to include your contact information or website address since those details will be included elsewhere on your conference app listing.

Due Date: July 16, 2021

Exhibit Specifications

Exhibit Hall Floor Plan

View the Ascend 2021 exhibit hall floor plan, updated in real time.

Single or Double Kiosk Exhibits

Your kiosk includes two spaces you can customize with your company branding and messaging. Please select the exhibit size you purchased for design specs. If you’re planning to use a table-top monitor at your kiosk, be sure to share that monitor size with your designer so he or she can design around that.

To receive a proof, you must submit your design files by the due date of July 1.

Upload Kiosk Design Files

Table Top Exhibits

This is as easy as it gets! There is no design work for you to complete. Your booth number and company name will be displayed at the table provided by show management. You may bring a free-standing sign (a pop-up banner no wider than 36″) to display behind your table or simply create a table top display. Note: a traditional 10′×10′ free-standing booth backdrop will not fit in your space and will not be permitted.

Online Exhibit Presence

Included with All Kiosks, Table Top Exhibits and Virtual Sponsorships:

All exhibitors and virtual sponsors will have an online “exhibit” in the conference app (your mobile app record) that will include key identifying information and to which you may also upload PDFs, photos, and even links to videos. To reach your mobile app record, attendees will click on your intro image in the virtual exhibit hall.

Example of exhibitor intro images in the virtual exhibit hall:

Example of a mobile app record page:

  • Mobile App Record specifications:
    • PDFs are best for any static material
    • Video is best at 1920×1080 at either 24 or 30 FPS.
  • Intro image in the virtual exhibit hall: 1112px×789px
  • Due Date: July 16, 2021
Upload App Record Information

Ad Specifications

Conference App (Mobile App) Ads

Mobile app ads should be produced in three sizes to optimize viewing on various types of devices:

  • 1242×300 (iPhone)
  • 1080×331 (Android)
  • 295×309 (desktop)

Due Date: July 16

Upload Conference App Ad Files

Conference Website Ads

Website ads will display at a nominal size of 300 pixels wide by 250 pixels high (300×250), and should be designed for that size. Where possible, please provide images at least 200% resolution (600×500) with minimal or no compression to allow us to optimize images for high-resolution displays. Animated GIFs are allowed, but please refrain from overly distracting animations. We reserve the right to reject distracting animations. You are welcome to provide ad assets in JPEG, GIF, PNG, TIFF, or any file format that can be opened by Adobe Photoshop or Illustrator, but please ensure any linked assets (including fonts) are embedded.

These ads will run on this public-facing conference website from May-August or from July-August (see your contract for your company’s terms) and thus will be seen by conference registrants and those still considering attending. Ads submitted after the beginning of the contracted ad run period (May 1 or July 1) will be posted within three business days of submission.

Upload Conference Website Ad Files

Bag Insert

Registration bag inserts may be printed collateral or other types of branded giveaway items. All bag inserts require pre-approval from show management. We encourage you to submit this information as soon as you can to allow yourself time for production and shipping to the show site.

Quantity requested: 700

Submit Bag Insert Proof for Approval

Once approved, show management will provide shipping labels.

Deadline for shipments to the advance warehouse: August 9

If your contract includes bag inserts but you do NOT plan to submit one, please do let us know.

Prize Giveaways

Ulimate Prize Extravaganza

All exhibitors/sponsors encouraged to participate.

We are inviting each of you to put up a prize for which all Oracle user attendees (in person and virtual) will be eligible to win. We will create a single universal prize drawing entry form that provides a one-click opt-in for entry into all of these event prizes. Every exhibitor/sponsor who contributes a prize for this give-away will receive contact and demographic details for all who enter. This is how we can deliver you the emails and phone numbers you’re asking for while still complying with data privacy rules. Your participation here helps us help you — while also generating some fun for our attendees. Win-win!

You’ll be responsible for delivering the prize to your winner. We just need to know what you’re giving away, its value and a short description.

Deadline: July 16

Submit Giveaway Details

Search for Solutions Coupon Book

The coupon book is a traffic driver for your in-person exhibit that brings attention to the prize giveaway you’re using as a traffic driver. No design elements are needed from you, just details about your giveaway. Only companies with Search for Solutions in their sponsorship packages are eligible to participate.

View Coupon Book Sample

Submit Giveaway Details

Deadline: July 9

If your contract includes the coupon book but you do NOT plan to promote a giveaway, please do let us know.